Company Description

Mind-Alliance Systems, LLC is a consulting and technology firm that helps enterprises improve the cross-organizational flow of communication and information. Our engagements include training and consulting, process change, and advanced technology solutions. Our focus, proprietary methodology and technology, domain expertise and ability to partner with clients, enable us to develop and implement innovative and effective solutions for public and private sector enterprises.

Position Overview

Mind-Alliance is searching for a dynamic, high-integrity professional, principally to support the CEO and support executive and sales team as required, in a wide variety of tasks. These will range from administrative and organizational support to research and writing. In addition, the Special Assistant will support company sales efforts by planning and executing programs. The incumbent will work directly with the CEO and the sales team.

Primary Job Functions

• Supporting sales activities for the CEO and other senior sales executives. This will include booking in-person and phone sales calls/meetings, following up with clients via phone and e-mail, researching potential clients and products, developing slides, corresponding with clients, arranging travel for staff, working with trade journals, investigating speaking opportunities, writing letters and marketing copy, and creating and placing press releases.
• Coordinating sales proposals. This will involve scheduling proposal development, coordinating staff to deliver documents on time, and sending proposals to clients.
• Supporting sales operations. Tasks will include tracking metrics, producing reports, scheduling sales meetings, and arranging sales events (e.g. Webcasts and client advisory boards).
• Supporting the CEO administratively and organizationally. This will involve organizing the CEO’s calendar, booking travel, handling correspondence, screening incoming calls, and enhancing organizational systems.

Career Path

This is an outstanding opportunity to gain exposure to a wide range of business areas and to see how an early-stage technology company is run. We expect to hire a talented, ambitious individual who will outgrow the position in 12-18 months. At that point, the candidate should expect to be promoted within a career path he/she will have had a chance to explore, probably involving sales, marketing, client services, project management, meeting planning, research/writing, analytics/strategy and recommending/hiring subordinate administrative personnel.

Requirements

• Prior experience (2+ years) supporting multiple executives or in office management preferred
• Outstanding organizational skills
• Experience booking travel online, maintaining multiple calendars and scheduling appointments
• Excellent oral and written communication skills
• Customer service orientation with strong telephone skills
• Attention to detail and accuracy
• Experience using Microsoft Outlook software (including calendar function)
• Intermediate to advanced skill level in Word, Outlook, PowerPoint, and Excel
• An undergraduate degree with a record of academic success

Other Skills/Abilities

• Intelligence, with a proven track record of academic/professional achievement
• Self-confident and comfortable communicating with high-level executives
• Experience with graphic design software and with internet research a plus
• An interest in government, marketing, training, or planning also a plus

Work Environment

Candidates will need to manage and prioritize multiple projects in a fast-paced environment. Flexibility is important, as is the ability to meet deadlines.

Personally, applicants should have high energy, a positive attitude, and the ability to work well with a variety of people. Initiative is critical; a sense of humor is very helpful. Candidates must be comfortable working in a small, privately held company that emphasizes customer service, professionalism, ongoing learning, accountability, and quality of work life.

Compensation

We pay a competitive salary plus bonus, and cover expenses for health and/or dental insurance, eight paid holidays in addition to the week between Christmas and New Year’s, and 15 days of paid time off. Mind-Alliance also offers an exciting work environment that values excellence in all areas and respect for all staff.

Application Procedure

Interested applicants should email a resume and a detailed cover letter—with salary history and requirements—explaining career objectives, qualifications, academic achievement, and personal style to jobs@mind-alliance.com. Demonstrate your ability to follow directions: highlight your relevant skills, experience, and software abilities in your cover letter, or your resume will not be considered. No recruiters/placement agencies. No relocations. Mind-Alliance is an equal opportunity employer.

About Mind-Alliance Systems

• Mind-Alliance Systems, LLC has pioneered a promising new category of software called Information Flow Modeling. Our solution, called CHANNELS, will help large enterprises develop communication plans and protocols. This allows the flow of information that supports business processes to become better-directed, faster, more reliable, and policy-compliant.
• Mind-Alliance Systems is a 3-year-old, privately held company based in Roseland, NJ that values excellence, results, contribution, profit, flexibility, intelligence, and quality of work life
• We focus on the government and banking market verticals and produce results through integrated strategic and tactical offerings
• We have deep and long-standing relationships with senior government decision-makers and proven credibility within target market segments.